PFG 2026 TERMS AND CONDITIONS

These Terms and Conditions govern the event organised by MRJTE Mateusz Bukowian, Tax ID (NIP): 7811799153, under the name “Poznań Furry Gathering” (hereinafter referred to as the “Event”), held on 16–19 April at Hotel Camping Malta, Tax ID (NIP): 2090001440, ul. Krańcowa 98, 61-036 Poznań.

DEFINITIONS

1. Participant – an adult person who has paid the accreditation fee for the Event. Participation is available in two variants:
   1. participation including accommodation at the hotel,
   2. participation without accommodation at the hotel.
2. Organiser – MRJTE Mateusz Bukowian, Tax ID (NIP): 7811799153, ul. Pilotów 24, 60-409 Poznań.
3. Hotel – Hotel Camping Malta, Tax ID (NIP): 2090001440, ul. Krańcowa 98, 61-036 Poznań, the main location of the Event.
4. Event Area – the area belonging to Hotel Camping Malta and the Malta Conference Centre.
5. Accreditation – a ticket entitling its holder to participate in the cultural event “Poznań Furry Gathering”.

GENERAL PROVISIONS

1. Poznań Furry Gathering is not a mass event within the meaning of the Act of 14 October 2019 on the Safety of Mass Events (Journal of Laws 2019, item 2171).
2. Each Participant is obliged to comply with these Terms and Conditions.
3. A gross violation of the Terms and Conditions shall result in removal from the Event Area without any right to a refund and may result in termination of the hotel stay by Hotel Camping Malta.
4. The Participant is not the owner of the badge. The Organiser remains the owner of the badge and has the right to confiscate it in the case of a breach of these Terms and Conditions. The Organiser also reserves the right to claim compensation for any damage caused by the Participant under the Civil Code.
5. The badge is understood as a laminated A6-sized card containing the Participant’s chosen nickname and avatar. It is issued after verification of the Participant’s data during on-site registration.
   • The Participant must wear the badge visibly at all times within the Event Area.
   • A free duplicate badge shall be issued after clarification of the circumstances of its loss.
6. Only the following persons may stay within the Event Area:
   • persons holding a valid badge,
   • hotel staff,
   • persons authorised by the Organiser.
7. The Organiser may designate special zones within the Event Area with additional rules displayed at the entrance or exit.

PROCESSING OF PARTICIPANT IMAGE

The Participant acknowledges and agrees that the Event may be recorded in audio-video form and shared online in accordance with the Act on Copyright and Related Rights of 6 June 2019 (Journal of Laws 2019, item 1231).

RIGHTS AND OBLIGATIONS OF PARTICIPANTS

1. The Participant is obliged to:
   1. comply with generally applicable law, in particular fire safety regulations and the Act on Upbringing in Sobriety and Counteracting Alcoholism of 18 October 2019 (Journal of Laws 2019, item 2277),
   2. behave respectfully towards other Participants,
   3. follow instructions of the Organiser, designated persons or hotel staff unless such instructions conflict with the law or these Terms.
2. The Participant has the right to:
   1. use all attractions offered during the Event,
   2. move freely within the Event Area except for restricted zones.
3. Participants without accommodation may stay at the hotel only during programme hours published on the Event website: https://poznan.furrygathering.com/Timetable .
4. Participants with accommodation may stay at the hotel from the start of the Event until the end of the hotel day on 19 April.
5. For the purposes of the Event, quiet hours is designated at the Event Area, effective from 3:33 a.m. to 8:20 a.m.
6. Upon receiving the badge, the Participant must present an ID, passport or another document confirming age and identity.

RIGHTS AND OBLIGATIONS OF THE ORGANISER

1. The Organiser is obliged to:
   1. ensure order during the Event,
   2. inform all Participants of:
      • persons appointed by the Organiser to maintain order,
      • assistants and Event coordinators,
      • the scope of responsibilities of the above-mentioned persons.
   3. keep Participants informed about the Event programme and any changes thereto.
2. The Organiser has the exclusive right to enforce and interpret these regulations.
3. The Organiser is not responsible for items lost or left unattended by Participants during the Event and on the Event Area.
4. The Organiser shall not be liable for any damage caused intentionally or unintentionally by a Participant or caused by other Participants. Liability for any damage to mental health and property, including copyright, shall be borne by the perpetrator or perpetrators.
5. The Organiser shall not be liable for any maintenance obligations in the case of pregnancy occurring during the Event, whether intentionally or unintentionally.
6. The Organiser reserves the right to cancel the Event or change its date. In such cases, the Participant is entitled to a refund in accordance with the rules set out in the terms and conditions of the tobilet portal, https://tobilet.pl/regulamin-sklepu .

ORDER AND SANITARY REGULATIONS

1. Participants are prohibited from:
   1. smoking tobacco and similar products outside designated areas,
   2. tampering with fire safety equipment,
   3. consuming alcohol outside designated areas,
   4. possessing, consuming, being under the influence of, or distributing narcotics and psychotropic substances, in accordance with the Act on Counteracting Drug Addiction of 29 July 2005 (Journal of Laws of 2005, item 1485),
   5. bringing and possessing bladed weapons, firearms, hunting weapons, sporting weapons, explosives and any other materials dangerous to other Participants within the Event Area, within the meaning of the Act on Weapons and Ammunition of 21 May 1999 (Journal of Laws of 1999, item 549),
   6. bringing and possessing replicas of bladed weapons, firearms, sporting weapons, hunting weapons (unless the organiser has given permission to possess replicas) or other dangerous items,
   7. political campaigning on the premises of the Event,
   8. conducting any advertising activities, unless the Organiser has given its consent,
   9. bringing in and possessing political, religious and other flags – unless the Organiser has given its consent,
   10. recording and publishing fragments of the programme, unless the Organiser has given their consent. The participant is obliged to remove the published content at the request of the organiser,
   11. publicly exposing oneself and promoting fetishes or sexual attire in common areas of the building. The organiser reserves the right to prohibit the wearing of certain items of clothing if they are too offensive and deviate from generally accepted cultural norms,
   12. bringing bladed weapons, sharp tools, weapons, telescopic batons,
   13. manipulating devices intended for the implementation of the Event, such as computers, televisions or other electronic equipment, or using them in an inappropriate or unintended manner.
2. The Organiser reserves the right to assess whether any other item or behaviour not mentioned in the above point may be dangerous to participants. If an item is deemed by the Organiser to be dangerous or disruptive to the Event, it may be confiscated for the duration of the Event and returned after its completion. In the case of refusal to return the item, the Organiser reserves the right to exclude the Participant from the Event or to order the removal of the item from the Event Area.
3. The Participant shall be solely responsible for any damage to health resulting from a failure to exercise due care and a failure to comply with safety rules.
4. The Organiser has the right to remove from the Event Area any Participant who:
   1. behaves aggressively,
   2. is under the influence of alcohol or intoxicating substances,
   3. does not comply with the provisions of these regulations and the regulations of the Camping Malta Hotel,
   4. does not comply with the provisions of generally applicable law,
   5. has visible symptoms of a cold, fever or other signs of illness,
   6. does not meet other requirements for participation in the Event,
   7. has exposed the organiser to financial or reputational losses or whose behaviour poses a threat to the safety of the Event.
5. The Organiser reserves the right to refuse participation in the Event to:
   1. persons against whom legal or court proceedings are pending or who are wanted by the police,
   2. persons against whom a written complaint has been lodged which, in the opinion of the organiser, may threaten the safety of the Event and other Participants,
   3. persons previously excluded from participation in the Event.
6. Various epidemiological restrictions may be imposed during the Event. In the case of cancellation of the Event for reasons beyond the Organiser’s control, such as force majeure, all funds will be transferred to the next edition or refunded to Participants, if possible. In the case of an epidemiological threat, the Organiser reserves the right to introduce sanitary measures or necessary restrictions in accordance with the Act of 2 March 2020 on special solutions related to the prevention, counteracting and combating of COVID-19, other infectious diseases and crisis situations caused by them (Journal of Laws of 2020, item 374).
7. During the Event, the Participant is obliged to maintain proper personal hygiene and a neat appearance.
   1. If the Participant has a place in a hotel room, they are obliged to take care of their own space and that of other Participants staying in the same room.
   2. The Organisation and Security Service have the right to reprimand a Participant who does not comply with basic rules of personal hygiene and to issue appropriate instructions.
   3. Participants are required to wear clothes and shoes in the common areas of the hotel.

SECURITY SERVICE

1. The Organiser shall appoint and establish a Security Service to operate during the Event. The common name for the Security Service is “Sefurity”.
2. The Organiser shall determine the composition and tasks of the Security Service.
3. The main tasks of the Security Service are:
   1. ensuring the safety of Event Participants during the Event on the Event Area,
   2. verifying Participant IDs,
   3. assisting in resolving conflicts between Participants,
   4. additional tasks assigned by the Organiser that may arise during the Event.
4. The Security Service is authorised to inspect luggage or conduct personal searches with the consent of the person being searched, if there is a justified risk or if a complaint has been made about a Participant that they may be in possession of prohibited items, as described in point 1 of the Rules and Regulations. If consent to a search is refused, the Participant will not be allowed to participate in the Event and will be refunded the full amount of the accreditation costs incurred. If the Participant has paid for accommodation at the Hotel, refunds will be determined individually at the hotel reception.

REFUNDS

The refund policy is subject to the Tobilet terms and conditions ( https://tobilet.pl/regulamin-sklepu ), in particular § 8. Refunds for Tickets and Parking Tickets;

1. If it is not possible to use the Ticket or Parking Ticket for reasons attributable to the User or Event participant, it cannot be exchanged for another Ticket or Parking Ticket, respectively, and TOBILET.PL shall not refund the amount due for the unused Ticket or Parking Ticket, even if such a request was made before the start of the Event or, in the case of a Parking Ticket, before the start of use of the Parking Service. If the User has concluded an Insurance Agreement, this agreement regulates the conditions for the payment of compensation by Colonnade (i.e. the insurance company that is a party to the Insurance Agreement) in the case of the inability to use the Ticket and Parking Ticket (if it was purchased together with the Ticket and applies to the Event for which the Ticket was purchased).
2. Except for the cases specified in sections 3-4 below, Tickets and Parking Tickets may only be returned if provided for in the Event regulations, exclusively within the scope and under the terms and conditions described in those regulations.
3. In the case of cancellation of an Event organised by TOBILET.PL, or a change in the date, time or venue of such an Event, TOBILET.PL shall immediately notify the User of this fact by sending an e-mail to the User’s e-mail address. In the case of cancellation of such an Event, TOBILET.PL shall refund the User the price of Tickets and Parking Tickets together with any fees paid to TOBILET.PL in connection with the purchase of such tickets within 14 days of the date of cancellation of the Event. However, in the case of a change in the date, time or venue of such an Event, TOBILET.PL may offer the User, at no additional charge, a Ticket and Parking Ticket (if the User has purchased a Parking Ticket) for the same Event, but with a changed date, time or venue, or a Ticket and Parking Ticket (if the User purchased a Parking Ticket) for another Event, and if the User is not interested in such an exchange of tickets, TOBILET.PL will refund the User the price of the Ticket and Parking Ticket (if the User purchased a Parking Ticket) together with the fees paid to TOBILET.PL in connection with the purchase of these tickets within 14 days from the date of the User’s request in this regard to the e-mail address info@tobilet.pl, together with the data allowing the identification of the Ticket and Parking Ticket, e.g. ticket number, transaction number. The request for a refund of the price of Tickets and Parking Tickets referred to in the previous sentence must be submitted within the time limit specified in the e-mail sent by TOBILET.PL, with the proviso that in each case this time limit shall not be shorter than 14 days.
4. In the case of cancellation of an Event not organised by TOBILET.PL, or a change in the date, time or venue of such an Event, TOBILET.PL shall notify the User of this fact by email immediately after receiving such information from the Organiser. In the case of cancellation of such an Event, TOBILET.PL shall refund the User the price of the Ticket and Parking Ticket (if the User has purchased a Parking Ticket) within 14 days of receiving funds for this purpose from the Organiser and within the scope of these funds. This is due to the fact that if TOBILET.PL is not the Organiser, TOBILET.PL only acts as an intermediary in the process of refunding the price of the Ticket and Parking Ticket by the Organiser to the User. The above does not exclude the User’s right to claim other amounts from the Organiser if the Organiser is obliged by law to pay them to the User. However, in the case of a change in the date, time or venue of such an Event, TOBILET.PL shall refund the User the price of the Ticket and Parking Ticket (if the User purchased a Parking Ticket) within 14 days of receiving funds for this purpose from the Organiser and within the scope of these funds, if the User requests a refund of the Ticket and Parking Ticket (if the User purchased a Parking Ticket) by sending an email to info@tobilet.pl, providing details allowing the Ticket and Parking Ticket to be identified, e.g. ticket number, transaction number. The above does not exclude the User’s right to claim other amounts from the Organiser if the Organiser is obliged by law to pay them to the User. The request for a refund of the Ticket and Parking Ticket referred to in the previous sentence must be submitted within the time limit specified in the e-mail sent by TOBILET.PL, referred to in the preceding sentence, with the proviso that in each case this time limit shall not be shorter than 14 days.
5. Refunds for Tickets and Parking Tickets, and in the case of Events organised by TOBILET.PL, also refunds for Service Fees, will be made by TOBILET.PL using the same method of payment as used by the User.
6. The above provisions do not apply to Tickets and Parking Tickets purchased at TOBILET.PL stationary points of sale.

PERSONAL DATA PROCESSING POLICY

1. In accordance with Article 13(1) and (2) of the General Data Protection Regulation of 27 April 2016, the Participant acknowledges that:
   1. the controller of the Participant’s personal data is MRTJE Mateusz Bukowian, Tax ID (NIP): 7811799153, Pilotów 24, 60-409 Poznań.
   2. the following data will be collected:
      • identification data: first name, surname, ID/nickname, date of birth – for purposes related to the provision of accommodation services, as well as for the organisation of the Event and confirmation of the Participant’s identity,
      • contact details: e-mail address, electronic/internet identifiers – for the purpose of communication between the Organiser and the Participant,
      • data concerning general health: for the purpose of possible transfer to the relevant authorities in the context of health and safety.
   3. the entities processing personal data are:
      • MRJTE Mateusz Bukowian, Tax ID (NIP): 7811799153, Pilotów 24, 60-409 Poznań,
      • Międzynarodowe Targi Poznańskie Sp. z o.o., Tax ID (NIP): 7770000488, ul. Głogowska 10, 60-734 Poznań, Poland,
      • Hotel Camping Malta, Tax Identification Number (NIP): 2090001440, ul. Krańcowa 98, 61-036 Poznań,
      • in addition, the data may be transferred to the extent necessary to third parties that provide services necessary for the organisation of the Event (e.g. hotels, banks, accounting, hosting services).
   4. providing data is voluntary, but necessary in order to participate in the Event. Failure to provide data or providing false data will prevent the Participant from participating in the Event. The Participant also bears the consequences of providing false personal data.
2. Personal data may be verified during the Event by checking the Participant’s identity card, passport or other document confirming their identity.
3. The Participant has the right to access and view their data, as well as the right to rectify, delete, restrict processing, transfer data, the right to object, the right to withdraw consent at any time without affecting the lawfulness of the processing (if the processing is based on consent) that was carried out on the basis of consent before its withdrawal.
4. All personal data provided by the Participant to the Organiser will be deleted within 90 days of the end of the Event.
5. Failure to consent to the processing of personal data means that the Participant will not be able to take part in the Event.
6. The Participant agrees that the Organiser may disclose the following data to other Participants by displaying it on their ID badge, website, information leaflets, banners, audio-visual materials and verbally:
   1. the nickname, name and avatar chosen by the Participant,
   2. contact details for the Participant, if provided by them.
7. The Participant has the right to lodge a complaint with the President of the Personal Data Protection Office.
8. The Participant’s data may be processed for a longer period of time if they violate the rules and/or are prohibited from participating in future editions of the Event.

FINAL PROVISIONS

1. If any provision of these rules and regulations proves to be invalid, this shall not affect the validity of the remaining provisions.
2. The Organiser may amend the provisions of these rules and regulations at any time. Any amendments shall be announced immediately by email.